How to write a proposal OR a lesson from the scouts

As crazy as it sounds, it's already time to start thinking about next school year.  Almost as soon as we get back from winter break, budget requests and summer professional development plans will be due.

As you begin to plan for next year, you may be asked to write a proposal.  Maybe you want to ask your administrator for something significant.  It could be permission to implement a big, new school-wide program.  Or maybe it's money for an online reference package or downloadable ebook system.  Possibly it's consideration for your library to be open a few additional hours each week.

If what you're asking for is small, a quick email or even a casual word in the hall may be enough for your administrator to give it a thumbs up.  But if your plan requires a good deal of money or would have an impact beyond your campus, you may be asked to formalize your request.

And that's where the scouts come in.  You need to be prepared.

If you missed the scouting experience or simply want a little push to get started, I'll offer a few proposal pointers.

General tips:

*Limit your proposal to one page if possible.
*Choose standard 10-12 pt. font in blank ink.
*Use simple, direct wording and a professional writing style.
*Spell correctly and use correct grammar.  Ask for savvy friends to edit your work.
*Pull out a compelling quote, idea, or intended result in a text box for emphasis.
* Follow the chain of command by submitting the proposal to your direct supervisor.
*Submit your proposal electronically so your administrator can easily forward it on if needed.
*Be prepared!  Think like an administrator and answer objections before they arise.

Specific structure:

First paragraph--introduction
*Succinctly state the purpose of your proposal. 
*Be brief and specific.
*Avoid jargon.
*Basically, what are you asking for?

Second paragraph--background
*Don't assume your administrator knows what you're talking about.
*Provide a fuller explanation of the program, the idea, the system, etc.
*Don't over explain.

Third paragraph--rationale
*Why is this needed?  (If it won't benefit the kids, why are you asking?)
*Explain how your idea will help kids.
*Provide data if possible or a quote from a great journal article.

Fourth paragraph--details
*What is your time frame for implementation?
*How much will it cost?
*How will you know if it works?
*Anticipate questions and answer them in this paragraph.

Fifth paragraph--closing
*Restate what you're asking for in simple terms.
*Tell why it's important (remember the kids!)
*Respectfully ask for consideration.

Now you're ready to submit your proposal.  Cross your fingers that it will be approved so your great idea can help the students you work with each day.

Or better yet, submit your proposal, and raise your hand in the scout's salute because you are prepared!